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Current Meeting

Broadband Forum
First Quarter Annual Meeting
Shenzhen, China
March 2 - 6, 2015

 

Members Only - Meeting Information:

  • To view the meeting contributions and committee agendas, please click here.
  • To view the Q1 2015 Technical & Marketing Committee agenda, please click here.
  • Meeting Location:

    The Ritz-Carlton, Shenzhen
    116 Fuhua San Road
    Futian District, Shenzhen, China
    Phone: +86.755.2222.2222

    View a local map with the hotel address - HERE

    Thank you to our Meeting Sponsor:

    Huawei Technologies Co., Ltd.

     

    [Tentative Meeting Agenda] [Important Sessions] [Contributions] [Visa Information]
    [Hotel Reservation Instructions] [Meeting Registration] [Getting There] [Meeting Check-In]


    Important Sessions at the Q1 Meeting:

    Monday, March 2, 2015

    Tuesday, March 3, 2015

    Wednesday, March 4, 2015

    • Evening Social Event

    Thursday, March 5, 2015

    • 5:00pm - 6:00pm: Closing Plenary

    *Please note agenda is subject to change.


    Contributions are Closed

    The contribution site will reopen on Thursday, February 26, 2015.


    Visa Information:

    If you plan to attend the meeting and do not hold a Chinese passport you will need to obtain a travel visa. Please contact your local Embassy of the People's Republic of China for visa details and requirements relating to your specific country of residence. You will need to have the following items to obtain a visa to travel to China:

    • Passport: Must have 6 months validity remaining beyond the length of your requested visa and at least one blank visa page. (First time applicants who were previously Chinese citizens must also submit a photocopy of their Chinese passports.)
    • Photograph: Must be standard passport type photo with a plain background, color or black and white.
    • Visa Application Form
    • Letter of Invitation from a local company

    To help fulfill the visa application requirements Huawei Technologies has graciously offered their assistance by providing Broadband Forum members a local company invitation letter. In order to obtain a Huawei invitation letter please complete the Invitation Letter Request form (members only access) and send the form, a scanned copy of your passport, and scanned copies of all previously issued Chinese visas to Andy Di Wang and Wei Lin (email addresses are provided on the request form).

    Please Note: The Huawei Technologies offices will be closed in celebration of the Spring Festival from Wednesday, February 18th thru Tuesday, February 24th therefore all visa letter request must be received by Monday, February 9, 2015 to allow enough time for processing.

    If you would like Broadband Forum visa letter please add your personal details to the Visa Letter form (members only access) and email it Yolanda Rosiles at info@broadband-forum.org for a signature. Should you have any questions please feel free to contact us at info@broadband-forum.org or by phone at +1.510.492.4020.


    Hotel Reservation Instructions:

    The cut-off day to make reservations at the Ritz-Carlton, Shenzhen hotel has passed. There are now limited rooms available. Please contact the hotel directly by phone at +86.755.2222.2222.

    Broadband Forum Discount Rates for the Ritz-Carlton, Shenzhen hotel:

      Standard Deluxe Single Occupancy 998.00 CNY
      Standard Deluxe Double Occupancy 1,098 CNY
      Club Deluxe Single/Double Occupancy 1,500 CNY
      (Rates include in room internet and breakfast, but they do not include taxes/service charges.)

    If you should need assistance booking a room please contact us directly at +1.510.492.4020 or via email at help@broadband-forum.org.

    **Note: If reservations are made with a travel agency, the Broadband Forum will not be able to assist in adjusting room rates as the hotel has special agreements with each travel agency. For the Broadband Forum to get involved, you must make your reservations as stated above.


    Meeting Registration:

    Pre-registration for the meeting is closed. If you need assistance with late or onsite registration please contact the Secretariat at help@broadband-forum.org.

    • $450 USD for Principal and Associate Members to attend general and committee meetings.
    • Fees include lunch. (The meeting fee is for all attendees including those staying in the hotel.)

    Late Fee:

    • There will be a $100 USD late fee for those that register after the Monday, February 23rd deadline.
    • For those registered before Monday, February 23, 2015, but WITHOUT PAYMENT, your registration will be considered late if payment is not received before the February 23rd deadline.

    Refund Policy:

    • Cancellations received on or before Monday, February 23rd: FULL REFUND
    • Cancellations received after Monday, February 23rd: 50% REFUND


    Getting There:

    A local map with the hotel address can be found here. In addition the hotel provides useful travel information Here.

    To learn about the local area please see Shenzhen's official visitor information website.

    For information about Shenzhen's public transportation please click here.

    Shenzhen Bao'an International Airport (SZX) formerly Shenzhen Huangtian Airport - Distance to the hotel: 20 miles / 33 km
    The drive from the SZX airport to the hotel is estimated to take about 40 minutes (without traffic).
    Taxi fare is based on a meter and highway tolls are not included. A Taxi from SZX to the hotel should cost approximately 100.00 CNY (one-way).

    Hong Kong International Airport (HKG)
    The distance, drive time and cost from the HKG airport to the hotel greatly differs depending on your selected transportation. If you choose to take a taxi please know that it can only take you as far as the Hong Kong border crossing. After passing through Hong Kong immigration, you must then go through the mainland China immigration. You will need to secure another taxi to the hotel. Please find additional details below under other transportation options.

    Shenzhen Railway Station (a.k.a. Shenzhen Luohu Railway Station) - Distance to the hotel: 4 miles / 7 km
    The drive from the Shenzhen Railway Station to the hotel is estimated to take about 20 minutes.
    A Taxi from the Shenzhen Railway Station to the hotel cost approximately 40.00 CNY (one-way).

    Futian Checkpoint Station (a.k.a. Huanggang Train Station) - Distance to the hotel: 1 miles / 3 km
    The drive from the Futian Checkpoint Station to the hotel is estimated to take about 10 minutes.
    A Taxi from the Futian Checkpoint Station to the hotel cost approximately 20.00 CNY (one-way).

    Ferry of Shekou Port & Metro Station - Distance to the hotel: 18 miles / 30 km
    The drive from the Shekou Port to the hotel is estimated to take about 30 minutes.
    A Taxi from the Shekou Port to the hotel cost approximately 60.00 CNY (one-way).

    TAXI WARNING: Some taxi drivers at the border crossings, airports, train and ferry terminals will avoid charging by the meter, instead they will ask you where you want to go and tell you a fixed price. In addition it's best to get a taxi from the official taxi stands rather than the individuals walking around offering services. Many of these people do not work with licensed taxi or limousine companies and they may attempt to take advantage of you by charging exorbitant prices. You should do some research about the estimated taxi fare to your destination before going.

    In general it is a good practice to only accept rides from marked taxi cabs with meters. There are three kinds of taxis in Shenzhen identified by their colors: red, yellow and green. The red taxis can run long distances; the yellow ones can only operate in the special economic zone; and the green ones can only operate outside the special economic zone. The starting fare in Shenzhen is 12.50 CNY and only a few taxis take credit cards.

    Hotel Airport Connections
    The Ritz-Carlton Shenzhen Hotel offers a private car service including across border transportation. You can reserve your transportation by providing your airport and flight details with an estimated time of arrival when making your sleeping room reservation. Or you may contact the concierge directly at +86.755.2222.2222 or via email at rc.szxrz.concierge@ritzcarlton.com. Please make your reservations two (2) weeks prior to your arrival, so that the hotel can ensure availability. Please find the pricing and additional information below:

    Private Car Services:

    Shenzhen Bao'an International Airport
    Luxury Car (4 Person Max) - 700.00 CNY
    Minivan (7 Person Max) - 600.00 CNY

    Hong Kong International Airport
    Luxury Car (4 Person Max with one luggage per person) - 2,200.00 CNY
    Minivan (7 Person Max with one luggage per person) - 2,200.00 CNY
    When using the hotels car service from the Hong Kong Airport you will go through the Shenzhen Bay checkpoint and you do not have to get out of the vehicle to pass through customs.

    To view the pricing terms and fees that may apply when using the private car service please click here.

    Other Transportation Options from Hong Kong Airport

    When flying into the Hong Kong International Airport there are many ways to cross over to Shenzhen, China. For a detailed article including the pros and cons of each option please click here. Below is a summary of the options.

    Private Transfer (Cross-Border Services) - Estimated Cost: between 2,000.00 HKD - 3,000.00 HKD
    Licensed cross-border limousines and dedicated English speaking drivers are expensive, but they're also by far the least troublesome way to cross the border. In most cases you will not have to leave the car, even when crossing the border. When looking for these services you'll want to ensure they say "Cross-Border" as this means the vehicle is licensed for both Hong Kong and China.

    SkyPier Ferry - Estimated Cost: under 350.00 HKD
    SkyPier is the ferry terminal inside Hong Kong International Airport for arriving passengers. The SkyPier has two routes to Shenzhen, the Shenzhen Shekou Terminal is closest to the hotel. The ferry ride and the taxi ride to the hotel each take about 30 minutes.

    If you want take the ferry, you do not go through Hong Kong Immigrations nor collect your baggage. After arriving and exiting the gate, follow signs to the Transfers Area E2 or find the signs for Ferries to the Mainland. Here you can find the CKS counters to purchase your ferry tickets for 220.00 HKD.

    When you buy your ticket, make sure you give the staff your airline baggage tags. They will collect your baggage and place onboard the ferry for you. One downside to taking the ferry is that you must purchase your ticket 60 minutes before the ferry departure time, therefore you may have an increased wait time. To view the departure times and pricing please click here.

    By Taxi - Estimated Cost: under 350.00 HKD
    As stated above, the distance, drive time and cost from the HKG airport to the hotel will differ. In addition, it is important to know that when departing from the Hong Kong airport during peak hours the wait time for a taxi can be extremely long but it usually moves quickly.

    For taxi's, the closest border crossing to the hotel is the Lok Ma Chau - Huanggang Crossing (this is the only crossing that operates 24 hours a day). The big drawback for this crossing is the two immigration offices are separated by a long road/bridge therefore after going through Hong Kong customs you will have to buy a ticket and take a yellow shuttle bus to the China immigration building (about a 7 minute drive).

    Alternatively you can opt for the Shenzhen Bay Crossing, which is the closest crossing to the Hong Kong Airport (estimated taxi cost $200.00 HKD). The Shenzhen Bay Crossing is significantly easier than Huanggang Crossing because both Hong Kong and China immigration officers are located in the same building and it's a newer more organized checkpoint (open from 6:30am to midnight daily).

    If you should select this option please be sure to read the above taxi warning for awareness.

    Cross-Border Coach Services - Estimated Cost: under 250.00 HKD
    The coach services generally will take you to select drop-off locations in Shenzhen via the Lok Ma Chau - Huanggang Crossing or Shenzhen Bay Checkpoint. The coach company will determine the border crossing to use based on your drop-off point, which will most likely be the Huanggang Crossing if you're dropped off close to the Ritz Carlton hotel. Coach services generally operate every hour from 7:00 am to 10:00 pm with the fares ranging around 100.00 HKD to be dropped at the border crossing (and take a taxi to the hotel) and 180.00 to 220.00 HKD to be dropped at many Shenzhen locations.

    Service counters for cross-border coach services are located at the Hong Kong Airport Terminal 2 counters C10 to C14 (follow signs of Mainland Coaches). These counters are operated by different companies and they have different routes and drop-off points available. Make sure you check with each company to see what works best for your desired destination in Shenzhen.

    The hotel provided a flyer for their preferred shuttle bus company. To view the flyer, which includes pricing, contact information and departure times please click here. The Eternal East bus seats 7 (with one piece of luggage each) and from the Hong Kong airport the bus will go through the Shenzhen Bay checkpoint. The hotel has informed us that when using the Eternal East bus service you will not have to depart the bus to go through customs. In addition this bus will drop you off in front of the hotel. If you would like to utilize this bus service their counter is located at A12, Level 5, Exit A, Arrival Hall, Terminal 1 of the Hong Kong airport. Please contact Eternal East directly using the information provided within the flyer and be sure to inform them that you would like to be dropped off at The Ritz-Carlton, Shenzhen hotel.

    Public Bus and Metro (MTR) - Estimated Cost: under 100.00 HKD
    This option is not advised as it is a lengthy process that includes several bus stops, ticket purchase transactions, metro stations and a lot of walking with your luggage through crowded areas. The above linked article provides very detailed instructions to get you started, but you will also have to do quite a bit of your own research. The closest metro station border crossing to the hotel is the Futian Checkpoint Station, which is a terminal of the Shenzhen Metro Longhua Line. If you do choose this option please keep in mind this is an extremely large public transit system with many different lines and interchanges.


    Meeting Check-In:

    All pre-registered attendees and late on-site registrants must check-in at the Broadband Forum desk in the hotel to receive meeting materials and name badge.

    On-site Registration Hours at the Ritz-Carlton, Shenzhen hotel:

    Monday, March 2nd: 7:00am - 6:00pm
    Tuesday, March 3rd: 7:00am - 6:00pm


    Broadband Forum Contact:

    Broadband Forum
    Phone: +1.510.492.4020
    Fax: +1.510.492.4001
    Email: help@broadband-forum.org