Current Meeting

Broadband Forum
Third Quarter Meeting
Tokyo, Japan
September 14-18, 2009

Meeting Location:

Hilton Tokyo
2 Nishi-Shinjuku 6-chome
Shinjuku-Ku, Japan 1600023
Telephone: + 81-3-3344-5111

Meeting Sponsored by:  

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Visa Information:

Visas cannot be obtained at the border or at the airport. The average time to obtain a Visa is two (2) weeks, however this will vary depending on location. If you will be needing an invitation for the Broadband Forum meeting, please contact Anabel Martinez at info@broadband-forum.org or +1.510.492.4020.

Please be aware the each country has different requirements as to how to apply for an international business Visa. Please check with your local consulate to get the most accurate information about obtaining a Visa for your specific country.

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Reservation Instructions:

To reserve a room at the Hilton Tokyo, please click here to be directed to the online Broadband Forum reservation page.

If you would like to reserve a room by phone, please call +81-3-3344-5111 ext. 250. In order to be honored the discounted room rate, please let them know you are with the Broadband Forum meeting.

Broadband Forum Discount Rates for the Hilton Tokyo:
Standard Room - 17,000 JPY ($179 USD)/Deluxe Room - 20,000 JPY ($210 USD). To be guaranteed this discounted rate, reservations must be made by September 6, 2009.

Reservations may be cancelled 72 hours prior to arrival without penalty. Cancellation less than 72 hours before arrival date will forfeit one night fee.
**5% Tax and Tokyo City Tax included in rate

*Note: If reservations are made with a travel agency, the Broadband Forum will not be able to assist in adjusting room rates as the hotel has special agreements with each travel agency. For the Broadband Forum to get involved, you must make your reservations as stated above.

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Getting There:

Distance to Hotel - Tokyo Narita Airport (NRT) - 48 miles/90 Minutes

From Narita International Airport, the easiest way to arrive is to catch the Airport Limousine Bus which stops directly at the hotel. The cost is 3,000 JPY ($32 USD) one way and takes approximately 90 minutes. Alternatively, you can catch the Narita Express train, which takes around 75 minutes and costs 3,110 JPY ($33 USD). Departing hourly direct to Shinjuku Station, you can then take Hilton Tokyo's shuttle bus to the hotel, which runs from 8 am until 9:30 pm.

Taxi from the airport to hotel costs approximately 28,000 JPY ($295 USD).

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Registration Information:

Registration will open the week of July 14, 2009

Pre-registration meeting fee on or before September 8th at 5:00pm PT:

• $395 USD for Principal and Associate Members to attend Keynote Address and Working Group Meetings.
• For additional meeting fees, please see the appropriate registration forms.
  Fees include lunch. (The meeting fee is for all attendees including those staying in the hotel.)
• There will be a $100 USD late fee for those that register after the September 8th deadline.

Refund Policy:

• Cancellations received on or before September 8th: FULL REFUND
• Cancellations received after September 8th: 50% REFUND

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Contributions:

Q309 Meeting Contribution Deadline: Tuesday, September 8th at 5:00pm PT.

To create a new document:

• Choose "Create" under the Document menu
• Enter the title, working group, etc. information into the appropriate fields
• Click the "Save" button
• You will then be given a document number. You have as long as you need to upload the document; once a document number is assigned it cannot be given to anyone else.
• Return to the record for your document
• Choose the "Upload File" link under the Document Options Menu
• Select the type of file you will be uploading
• Click the "Browse" button to select your document.
• Click the "Upload" button.

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Special Meetings and Events:

Information coming soon!

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Meeting Check-In:

All pre-registered attendees and late on-site registrants must check-in at the Broadband Forum desk in the hotel to receive meeting materials and name badges.

On-site Registration Hours at the Hilton Tokyo:

Monday, September 14th: 7:00am - 6:00pm
Tuesday, September 15th: 7:00am - 6:00pm

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Broadband Forum Contact:

Broadband Forum
Phone: +1.510.492.4020
Fax: +1.510.492.4001
Email: info@broadband-forum.org