Hotel Reservations

**Please be reminded that it is vital that you book your rooms at the hotel that the Forum has contracted with, failure to do so puts the Forum in financial jeopardy.**

Hotel Reservation Deadline: Friday, May 25, 2018

To reserve a room at the Hotel New Otani Osaka please go to: http://www.hotelnewotaniosaka.jp/


Booking How To:

  1. Starting in the top left hand corner select your arrival and departure dates, number of people and enter the BBF code BBF2018, click Apply.
  2. Click Select on your room preference and click Next.
  3. Enter your personal details and click Book.

Based on availability, the discounted group rate is offered three (3) days prior ( 5 June 2018) and post (18 June 2018) of the scheduled room block.  If you plan to stay over late or arrive early, please note that the reservation system may not allow you to book online.  Please go ahead and make your reservation for the available dates and then email us at help@broadband-forum.org and we will request an extension on your behalf.

BBF Discounted Room Rates:

  • Single Occupancy Room 16,000 JPY
  • Double Occupancy Room 18,000 JPY
  • Triple Occupancy Room 24,000 JPY

The discount room rates with taxes and service fees should reflect the below amounts:

  • Single Occupancy Room 19,208 JPY
  • Double Occupancy Room 21,384 JPY
  • Triple Occupancy Room 28,512 JPY
Breakfast is NOT included in the room rate.

Hotel New Otani Osaka Reservation Cancellation Policy:

Reservations cancelled 24 hours prior to arrival will receive a full refund of their deposit.  Any reservation cancelled after 24 hours prior to arrival or no shows will forfeit one night’s room and tax revenue.

Please use the above method to make your reservation at the hotel. Or you may contact the hotel directly by telephone at +81 6-6941-1111. In order to be honored the discounted room rate, please let them know you are with the Broadband Forum Meeting booking code BBF2018.

If you should need assistance booking a room please contact us directly at +1.510.492.4020 or via email at help@broadband-forum.org.


Note: If reservations are made with a travel agency, the Broadband Forum will not be able to assist in adjusting room rates as the hotel has special agreements with each travel agency. For the Broadband Forum to get involved, you must make your reservations as stated above.

Meeting Registration

Meeting fee is due on or before: Monday, June 4, 2018

Meeting registration is via the members-only wiki site, please click HERE to register.

Meeting Fee:

  • $450 USD for Principal and Associate Members to attend general and committee meetings.
  • $310 USD for Principal and Associate Members to attend general and committee meetings for ONE day.
  • $310 USD for Auditing Members to attend Summit, Plenary, and General Sessions Only.
  • Note that the meeting fee must be paid when registering.
(The meeting fees include lunch and are for all attendees including those staying in the hotel.)

Late Fee:
  • There will be a $100 USD late fee for those that register or pay after the Monday, June 4, 2018 deadline.

Refund Policy:

  • Cancellations received on or before Monday, June 4: FULL REFUND
  • Cancellations received after Monday, June 4: 50% REFUND

Meeting Check-In

All attendees must check-in at the Broadband Forum desk in the hotel to receive meeting materials and name badge.

On-site Registration Hours at the Hotel New Otani Osaka:

  • Monday, June 11: 7:00am - 6:00pm
  • Tuesday, June 12: 7:00am - 6:00pm
  • Wednesday, June 13: 8:00am - 6:00pm

Important Dates

  • Hotel Reservation Deadline: Friday, May 25, 2018
  • Meeting Registration & Contribution Deadline: Monday, June 4, 2018

Meeting Location

Hotel New Otani Osaka

Chuo-ku Shiromi 1-4-1,
Osaka, 540-8578, Japan

Tel: +81.6.6949.3232

View a local map with the hotel address - HERE

Important Sessions

Monday, June 11, 2018

  • 8:00am - 11:00am: Service Provider Action Council (SPAC) - Closed Session
  • 11:30am - 12:30pm: Opening Plenary

Tuesday, June 12, 2018

  • 7:00am - 8:00am: Wiki & JIRA Training Session: Q&A
Thursday, June 14, 2018
  • 4:30pm - 5:30pm: Closing Plenary

*Please note agenda is subject to change.

Workshop

Joint Workshop between Broadband Forum, FSAN and ITU-T Q2/15

When: Friday, June 15, 2018 (all day)    Where: Hotel New Otani Osaka

Draft Agenda (more to be added):

  • Current interactions between BBF and FSAN/ITU-T and expectations going forward
  • Operators NG-PON deployment plans
  • Future access management across PON
  • ONU Certification (TR-247/OISG?) (and OLT interoperability) and it’s expansion to NG-PON
  • vOLT standardisation and the Broadband Access Abstraction program at the BBF
  • PON convergence efforts in the industry

Call for presentation proposals:

Please upload your proposal (title and your idea for the content) to the JIRA-CONTRIB site (please see the using JIRA to Manage Contributions wiki page for details of how to create contributions) assigning it to the Fiber Access Networks (FAN) Work Area (be sure to mark it for the workshop) and email Robin Mersh (rmersh@broadband-forum.org) and the WA Directors to inform them of your submission.

If you would like to participate in this workshop please indicate your intent when registering for the Broadband Forum Q2 Osaka meeting - space is limited, so we need to know numbers.  If you are interested in participating but do not plan on attending/registering for the Broadband Forum Q2 meeting please email help@broadband-forum.org.  

Contributions

Contribution Deadline: Monday, June 4 2018 at 5:00pm PT.
See the Using JIRA to Manage Contributions wiki page for details of how to create contributions (members only access).

Sponsors are of course welcome at all of our meetings. Click Here for information on a variety of meeting and event sponsorship choicesor email info@broadband-forum.org.

Visa Information

Visas cannot be obtained at the border or airport. The average time to obtain a Visa is four (4) weeks, however this will vary depending on location. Please be aware that each country has different requirements as to how to apply for a Visa. Please check with your local consulate to get the most accurate information about obtaining a Visa for your specific country of residence.

If you would like Broadband Forum visa letter please add your personal details to the Visa Letter form (members only access) and email it Gabrielle Bond at help@broadband-forum.org for a signature. Should you have any questions please feel free to contact us at help@broadband-forum.org or by phone at +1.510.492.4020.

Transportation


Local Airports:

Kansai International Airport (KIX) - 33 miles / 53 km
The drive from the KIX airport to the hotel is estimated to take about 60 minutes.

A Taxi from the Kansai airport to the Hotel New Otani Osaka cost approximately 30,000 JPY.

Osaka-Itami International Airport (ITM) - 11.5 miles / 18.5 km
The drive from the ITM airport to the hotel is estimated to take about 30 minutes.

A Taxi from the Osaka-Itami Airport to the Hotel New Otani Osaka cost approximately 10,000 JPY.

Please Note
: Despite the airport's "international" designation, Osaka-Itami scheduled passenger air traffic is entirely domestic.

Kobe Airport - Domestic (UKB) - 28 miles / 45 km

The drive from the UKB airport to the hotel is estimated to take about 60 minutes.
A Taxi from the Kobe airport to the Hotel New Otani Osaka cost approximately 23,000 JPY.


Hotel Transfers:

Transfers from the Airport to the Hotel New Otani Osaka, can be booked through the hotel please contact the hotel directly by phone, at +81.6.6949.3232.

TAXI - Pick-up Svc From Kansai International Airport (KIX)

  • Transportation in Sedan Taxi
  • Maximum Passengers: 2 passenger per car
  • Price with tax and per car: 15,000 JPY

TAXI - Pick-up Service from Osaka-Itami Airport (ITM)

  • Transportation in Sedan Taxi
  • Maximum Passengers: 2 passenger per car
  • Price with tax and per car: 6,100 JPY

 Additional Hotel Transfer Information:

  • For more passengers, large suitcases or many baggage, please contact the hotel for further information.
  • Reservation required at least 3 days prior to the arrival date.
  • Taxi fee will be billed to your room to settle on your departure.
  • No Cancellations will be accommodated for the cancellation within 3 days to the arrival date.
    - Full cancellation fee will apply.
  • A taxi driver meets you with your name plate in his hand at the exit of the arrival lobby.